NEBF Monthly Remittance Process

NECA Chapters or Collection Agents who process employer contributions for NEBF and/or NEAP will need to complete these related items once a month after processing payroll reports in EPRLive

Balance NEBF and/or NEAP contributions received

This step should be completed at least a day before the NEBF Report is downloaded. Utilize one of the Funding Menu reports to pull a total for all the contributions processed through EPRLive for the month. Then confirm the total amount of contributions showing under the EPRLive report matches the total amount received, this should also be the amount you have or will remit to NEBF. If out of balance resolve before proceeding to the next steps. 

Review Funding Roster and release unpaid reports

This step cannot be completed on the same day the NEBF Report is downloaded. NEBF requests that all reports received within the month be included in the monthly data remitted to them. For a payroll report's data to populate on the NEBF Report, the NEBF and/or NEAP benefits must be released by the Collecting Agent under the Funding Roster. Follow these steps to release reports: 

1. Select Funding Roster from the Funding menu
2. Select All Employers option in the Employer Dropdown menu 
3. Review the list of reports for any that may need to be released (if unsure review the Funding Detail for the report). Examples of reports that need to be released: 
   • Delinquent Reports - will show on Funding Roster with a Total Due
   • Payroll Amendments - will show on Funding Roster with either a Total Due or $0.00 if a credit/refund is owed
   • $0.00 Total Due reports - If a report is showing as $0.00 and doesn't fall into one of the above categories, it means not all benefits were released (step may have been missed when processing payment)
4. For each report needing to be released, click on the Reporting Period
5. Click Release next the NEBF and/or NEAP benefit line
6. Click Done
7. Complete until all Funding Roster reports have been released

Fill out the 815(e) form

This form is provided to you from the NEBF. Complete the form per their instructions and save to the "NEBF" folder on your computer. You will submit this form along with the other NEBF reports downloaded from EPRLive. 

Download NEBF Monthly Progress report from EPRLive

Find the NEBF Monthly Progress Report under the My Report menu. Save to the "NEBF" folder on your computer. 

Download NEBF Cash Receipts report from EPRLive

The NEBF Cash Receipts Report is one of the download buttons in the NEBF Report found under the My Reports menu. Confirm the NEBF and/or NEAP totals match the 815e form totals and the amount you will remit to NEBF. Save to the "NEBF" folder on your computer. 

Download NEBF XML Download report from EPRLive

The XML Download is one of the download buttons in the NEBF Report found under the My Reports menu. Save to the "NEBF" folder on your computer. 

Upload the below files to eVault

Go to NEBF online eVault and follow NEBF’s instructions to upload: 

1. NEBF Cash Receipts Report
2. Downloaded XML file
3. NEBF Monthly Progress Report
4. 815(e) form

Mail check(s) or electronically remit funds to NEBF

Mail copies of paper reports 

Employee detail of paper reports aren't entered into EPRLive so copies of each report must be mailed to NEBF per their instructions. Include a printed copy of the NEBF Cash Reports report downloaded from EPRLive in the box along with the paper reports.

A few items to note:

• If you have any questions concerning the NEBF / NEAP contribution rules or eVault system, please contact your NEBF Account Manager directly.
• Don't change the file type or name of any NEBF report you download from EPRLive. This can cause errors when NEBF tries to upload the file into their system. 
• Don't open and then resave the NEBF XML Download, this can reformat the data and cause errors when NEBF tries to upload the file into their system.